Manpower have an excellent opportunity for an experienced office manager/administrator to join the University in a full time assignment beginning on the 18th of November ongoing until the end of December/start of January. As an Office Manager, your main duties will include. Acting as the first point of contact for the Programme Director, dealing with enquiries and preparing communications. Diary management and administrative support to the Programme Director and the wider Programme team.

Organising meetings and scheduling workshops, including liaising with external speakers, booking rooms, organising catering and setting up equipment. Providing support with HR related processes and administration for the team including recruitment and section, induction and probation, annual review meetings, and recording information on relevant electronic systems. Supervision of a student intern recruited to support the programme office. Responsible for budget monitoring, highlighting concerns and authorising expenditure, expense claims and payment of invoices.

Supporting the team in the design and development of presentational materials for workshops and other events. Preparing documents and information packs, taking minutes and following up on actions for the Programme Board, Delivery Working Group, project boards and other key meetings. Managing and developing electronic and paper based record and information systems including SharePoint and Microsoft Teams. Managing issues relating to the space the team works in such as Health & Safety and overseeing the equipment requirements for the team.

Planning and booking travel arrangements, ensuring the most effective use of time and money, as well as processing claims for expenses. Suggesting and implementing improvements to team processes and systems to enable effective running of the Programme Team. If this sounds like an exciting next assignment in your career and you have the relevant experience the click on the link below to apply …

Tagged as: admin, administration, administrator, ART, claims, communication, communications, design, development, ESP, events, health, HR, IT, lighting, management, manager, PA, PR, project, recruitment, travel