{"id":64181,"date":"2026-09-25T00:00:00","date_gmt":"2026-09-24T23:00:00","guid":{"rendered":"https:\/\/www.desiblitz.com\/jobs\/job\/facilities-administrator-2\/"},"modified":"2026-09-25T15:33:40","modified_gmt":"2026-09-25T14:33:40","slug":"facilities-administrator-2","status":"publish","type":"job_listing","link":"https:\/\/www.desiblitz.com\/jobs\/job\/facilities-administrator-2\/","title":{"rendered":"Facilities Administrator"},"content":{"rendered":"<p>We&#8217;re now recruiting for a <strong>Facilities Administrator<\/strong> to support three developments within our portfolio <strong>West Hampstead Square (NW6), Wapping Lane (E1W) and High Point Village (UB3).<\/strong><\/p>\n<p><strong>What you should know<\/strong><\/p>\n<p>Ballymore is a family-owned business, with over 40 years in establishment &#8211; we are remarked as an innovative and dynamic property developer citing over 80 awards in recent years. At present, we&#8217;re managing 11,000 homes across 12 luxury residential developments in London and are in search of <strong>Facilities Administrator<\/strong>\u00a0to join us<strong>\u00a0<\/strong>in contributing to our vision.<\/p>\n<p><strong>Important to note<\/strong><\/p>\n<p>Hours: 40 per week, 08:30 &#8211; 17:30 Monday to Friday<\/p>\n<p>Location: On site 5 days per week, spending the week across 3 seperate locations (NW6, UB3 &amp; E1W)<\/p>\n<p>Salary per annum: \u00a330,000 to \u00a335,000 dependant on skills &amp; experience<\/p>\n<p><strong>What you&#8217;ll be doing<\/strong><\/p>\n<ul>\n<li>Reporting into the Facilities Manager (FM) and working with him\/her to ensure the smooth running of the estate and the delivery of excellent customer service to residents and commercial tenants.<\/li>\n<li>Lead on the updating and inputting of data onto CAFM\/Elogbooks<\/li>\n<li>E-mail correspondence &amp; communication on behalf of FM department on site.<\/li>\n<li>To maintain Insurance correspondence, records &amp; tracker information at all times. This includes communicating with Residents\/Leaseholders\/Managing Agents and Contractors to arrange access for leak tracing and repair.<\/li>\n<\/ul>\n<p><strong>Administration<\/strong><\/p>\n<ul>\n<li>Review of RAMs and provide permits to work. Keeping a log of any permits issued, closing out and completing regular checks on contractors attendance.<\/li>\n<li>Review &amp; update CAFM\/Elogbooks on a regular occasion\u00a0<\/li>\n<li>Taking landlord meter reads on a monthly basis.<\/li>\n<li>Assisting with the weekly fire alarm and AOV testing<\/li>\n<li>Responsible for recording relevant accurate information on all Service Partners, Consultants and Suppliers relating to Facilities &amp; Maintenance<\/li>\n<li>Be the first point of contact for the on-site Facilities Team in relation to all telephone enquiries, emails and letters and B-Life. Where appropriate deal with the correspondence proactively and reply on behalf of the Facilities Team.<\/li>\n<li>Draft communication to residents, Site Team and commercial units for planned works, unplanned disruptions, loss of services or planned\/unplanned isolations of services.<\/li>\n<li>Arrange access (both Landlord\u2019s areas and residential &amp; commercial demised areas) for any planned essential works such as Planned Preventative Maintenance works, HIU, FCU Servicing, apartment fire inspection and reactive and emergency works such as defects, satellite\/TV signal failures, leak trace &amp; access and insurance approved works.<\/li>\n<\/ul>\n<p><strong>Health, Safety, Welfare &amp; Compliance<\/strong><\/p>\n<ul>\n<li>Report and record any accidents in the accident book and also ensure that Accident, Incident and Near Miss Reporting Procedure is followed locally.<\/li>\n<li>Review and maintain up-to-date Standard Operating Procedures relative to facilities management activities on site, using standardised templates.<\/li>\n<li>Carry out regular inspections and H&amp;S audits across the estate and action findings accordingly.<\/li>\n<\/ul>\n<p><em>Please note: a full job description will be provided once shortlisted for the role.<\/em><\/p>\n<p><strong>What you&#8217;ll need to be successful<\/strong><\/p>\n<ul>\n<li>Excellent computer skills, proficient in Outlook, Word, Excel and PowerPoint.<\/li>\n<li>Good communication skills (inc telephone manner) With the ability to deliver clear and concise information both verbally and written.<\/li>\n<li>Good organisational skills.<\/li>\n<li>Good attention to detail.<\/li>\n<li>Team player who is friendly and reliable.<\/li>\n<li>Previous experience using CAFM (Ideal, not essential)<\/li>\n<\/ul>\n<p><strong>What now?<\/strong><\/p>\n<p>Very simply &#8211; Apply!<\/p>\n<p>Do not hesitate to apply online today or send across your CV directly into our email.<\/p>\n<p><strong>Not what you\u2019re looking for?<\/strong>\u00a0<\/p>\n<p>Check out our careers page.<\/p>\n<\/p>\n<p>*Ballymore operate as an equal opportunities&#8217; employer.<\/p>\n","protected":false},"author":1,"featured_media":64182,"template":"","meta":{"_promoted":"","_job_location":"London","_application":"https:\/\/www.cv-library.co.uk\/job\/225652615\/Facilities-Administrator?s=103904","_company_name":"Ballymore Group","_company_website":"https:\/\/www.cv-library.co.uk\/list-jobs\/247809\/Ballymore-Group","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary_currency":"","_job_salary_unit":"","bs_cache_bypass_cache":0},"job-categories":[],"job-types":[682,4],"job_listing_tag":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Facilities Administrator | DESIblitz Jobs<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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