DESIblitz Job: Office Administrator

Office Administrator

£25000 - £28000/annum On site parking
30/06/2022
  • Applications have closed.

Site Watch Fire & Surveillance Ltd

As part of our growth plan we are seeking an experienced Office Administrator that can hit the ground running to essentially ensure the smooth running of the office on a day-to-day basis.  Excellent promotional prospects will be open to the right candidate that can show true determination and drive to succeed in this new role. Responsibilities will typically include:

  • organising meetings and managing databases
  • booking transport and accommodation
  • organising company events or conferences
  • ordering stationery and furniture
  • dealing with correspondence, complaints and queries
  • preparing letters, presentations and reports
  • supervising and monitoring the work of administrative staff
  • managing office budgets
  • liaising with staff, suppliers and clients
  • implementing and maintaining procedures/office administrative systems
  • delegating tasks to junior employees
  • organising induction programmes for new employees
  • ensuring that health and safety policies are up to date
  • using a range of software packages
  • attending meetings with senior management
  • assisting the organisation's HR function by keeping personnel records up to date, arranging interviews and so on
  • Hours: 8.30 am – 5.30 pm with one hour for lunch

Specific duties:

  • Add new sites/customers onto the FMS system
  • Take deliveries and check against purchase orders
  • Issue new kit/equipment
  • Contact customers via email and telephone at regular intervals to ensure all data is up to date
  • Ordering supplies
  • Send out commissioning and forms
  • Monitor/check time sheets and control sheets (weekly)
  • Manage collection of electrical waste/general recycling waste and general up keep of the office and the extended environment

Essential skills:

  • Excellent customer liaison/service skills
  • Excellent I.T. and communications skills
  • Good knowledge of Microsoft Office and Outlook, other systems used are FMS & Centinal
  • Desirable – Accounting Knowledge

Personal skills:

  • Reliable, hardworking, organised, able to work on own initiative and part of a team environment, proactive and reactive to the needs of the business.

Duties will often include some of the traditional duties of a personal assistant (PA) or administrator, but the role will be more wide-ranging.

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Please Note
At DESIblitz Jobs we strongly believe in helping our candidates find the right job and that everyone should have the same opportunities to find meaningful work. Our ethos is to promote diversity in the workplace. As one of our candidates your background or ethnicity shouldn't have any impact on your ability to apply for this job.

Posted 1 month ago