Our client, a well-known Public Sector organisation based in Hamilton, requires an administrator on a temporary basis until 31st March 2023. The salary for the position is £11.24 per hour, working 35 hours per week Monday to Thursday 8.45am to 4.45pm and Friday 8.45am to 3.30pm. You will be required to work 1 day per week in the office and the rest of the week will be home based.

Main purpose of role:To work as part of a dedicated team within the People and Organisational Development (POD) Directorate to effectively administer a range of POD transactional services, co-ordinating and delivering an end-to-end people administration function.

Accountabilities/Responsibilities

• Provide effective administrative support in the delivery of a range of POD services, supporting a best value approach, liaising with relevant stakeholders as appropriate
• Provide support, guidance and advice in relation to Personnel Movement processes
• Prepare contracts of employment and variations as required by line managers
• Co-ordinate and administer all personnel movements across the business including Temporary Promotions, Transfers, Trainee Station/Watch Postings and Fixed Term Contracts
• Transact appointments, personnel movements and allowances within the HR Payroll System (I-Trent), e.g. updating salaries, pay protection, pension regulations, duty patterns etc
• Support with month end checks, by running reports on updates/staff movements
• Assign new entrants to the appropriate Pension Scheme, update existing employee’s details and compile monthly returns for submission to the relevant Pension Provider
• Process all purchase orders, goods receipt and invoices relating to POD activity and maintain stock of stationery/consumables
• Provide administrative support to the POD Directorate as required e.g. word processing, photocopying, processing of mail, policy document amendments, arrangement of meetings and taking minutes of meetings etc
• Maintain, administer and update systems ensuring data/information is current, accurate and follows guidelines enabling effective statistical reporting against performance indicators and for governance purposes and responses to FOI requests
• Maintain all filing systems and personal records relating to personnel in accordnace with Data Protection and Information Governance

Essential Criteria

• Relevant experience gained within a busy administrative working environment
• Good verbal and written communication skills with an ability to communicate clearly and confidently
• Exceptional organisational skills and ability to work flexibly and accurately to meet deadlines and timescales
• Experience of handling personal and confidential data and an understanding of Data Protection Legislation
• Knowledge and experience of using IT packages e.g. Office 365
• Experience of using / extracting / basic analysis of data from range of sources

Desirable Criteria

• Knowledge of electronic reporting systems e.g. HR/Payroll Systems, recruitment portals, financial system
• Experience of administering information and processes relating to Payroll, Finance & HR activity
• Note /Minute Taking experience
• HNC Business Administration or equivalent
• Ability to travel when required to attend meetings and training events

Tagged as: admin, administrator, HR, hr admin