DESIblitz Job: HR Administrator

HR Administrator

Temporary Hamilton
£11.24/hour
12/10/2022
  • Applications have closed.

Pertemps Scotland

Our client, a well-known Public Sector organisation based in Hamilton, requires an administrator on a temporary basis until 31st March 2023. The salary for the position is £11.24 per hour, working 35 hours per week Monday to Thursday 8.45am to 4.45pm and Friday 8.45am to 3.30pm. You will be required to work 1 day per week in the office and the rest of the week will be home based.

Main purpose of role:To work as part of a dedicated team within the People and Organisational Development (POD) Directorate to effectively administer a range of POD transactional services, co-ordinating and delivering an end-to-end people administration function.

Accountabilities/Responsibilities

  • Provide effective administrative support in the delivery of a range of POD services, supporting a best value approach, liaising with relevant stakeholders as appropriate
  • Provide support, guidance and advice in relation to Personnel Movement processes
  • Prepare contracts of employment and variations as required by line managers
  • Co-ordinate and administer all personnel movements across the business including Temporary Promotions, Transfers, Trainee Station/Watch Postings and Fixed Term Contracts
  • Transact appointments, personnel movements and allowances within the HR Payroll System (I-Trent), e.g. updating salaries, pay protection, pension regulations, duty patterns etc
  • Support with month end checks, by running reports on updates/staff movements
  • Assign new entrants to the appropriate Pension Scheme, update existing employee’s details and compile monthly returns for submission to the relevant Pension Provider
  • Process all purchase orders, goods receipt and invoices relating to POD activity and maintain stock of stationery/consumables
  • Provide administrative support to the POD Directorate as required e.g. word processing, photocopying, processing of mail, policy document amendments, arrangement of meetings and taking minutes of meetings etc
  • Maintain, administer and update systems ensuring data/information is current, accurate and follows guidelines enabling effective statistical reporting against performance indicators and for governance purposes and responses to FOI requests
  • Maintain all filing systems and personal records relating to personnel in accordnace with Data Protection and Information Governance

Essential Criteria

  • Relevant experience gained within a busy administrative working environment
  • Good verbal and written communication skills with an ability to communicate clearly and confidently
  • Exceptional organisational skills and ability to work flexibly and accurately to meet deadlines and timescales
  • Experience of handling personal and confidential data and an understanding of Data Protection Legislation
  • Knowledge and experience of using IT packages e.g. Office 365
  • Experience of using / extracting / basic analysis of data from range of sources

Desirable Criteria

  • Knowledge of electronic reporting systems e.g. HR/Payroll Systems, recruitment portals, financial system
  • Experience of administering information and processes relating to Payroll, Finance & HR activity
  • Note /Minute Taking experience
  • HNC Business Administration or equivalent
  • Ability to travel when required to attend meetings and training events

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Please Note
At DESIblitz Jobs we strongly believe in helping our candidates find the right job and that everyone should have the same opportunities to find meaningful work. Our ethos is to promote diversity in the workplace. As one of our candidates your background or ethnicity shouldn't have any impact on your ability to apply for this job.

Posted 4 months ago